Standard full leave year entitlement
| Length of service at commencement of leave year | Annual leave and public holiday entitlement for all local government employees | Total number of days | Total number of hours (35 hours) |
|---|---|---|---|
| Under five Complete years | 21 days plus 12 public holidays (fixed/floating) | 33 | 231 |
| Over five Complete years but under 10 years | 26 days plus 12 public holidays (fixed/floating) | 38 | 266 |
| 10 Complete years or more | 29 days plus 12 public holidays (fixed/floating) | 41 | 287 |
Part leave year entitlement
Part year leave is calculated in complete months or half months and is inclusive of public holidays on the basis of the following:
New starts
- Count the number of complete months or half months remaining
- Divide this by 12
- then multiply by leave entitlement (pro-rated for part time employees)
- deduct any fixed public holidays remaining for the year (Full Time employees only as part time employees have this built into Annual Leave calculation)
- equals leave entitlement
Example 1: full time new start
Employee starts work on 14 February with the North Ayrshire Council, they work full time hours of 35 hours per week. There are 10.5 complete months remaining in the year.
- 10.5 divided by 12 times 33 days, equals 28.9 days
- Less six fixed public holidays remaining for year
- Equals 22.9 days leave entitlement left to take
Example 2: part-time new start
Employee starts work on 14 February with the North Ayrshire Council, they work part time hours of 20 hours per week (over four days at five hours per day). There are 10.5 complete months remaining in the year.
10.5 divided by 12 times 231, equals 202.1 hours
Public Holiday entitlement is built into Part Time Annual Leave calculation and these get deducted from entitlement where a Fixed Public Holiday falls on their normal working day.
Please note: When annual leave is taken, this must be taken in full hours only. For example, someone with 21.4 hours could only take 21 hours and the 0.4 would carry forward and be added to other hours gained in any one leave year.
Leavers
- Count the number of complete months or half months already passed
- Divide this by 12
- Then multiply by leave entitlement (pro-rated for part-time)
- Deduct any fixed public holidays already taken
- Equals leave entitlement
Example 1: full-time leaver
Employee leaves the Council on 6 June with 15 years’ service. They worked 35 hours per week. They have taken six days annual leave. There are five completed working months in the year.
- Full year entitlement equals 41 days
- Part year entitlement 41 days divided by 12 months times five months, equals 17.1 days
- less five fixed public holidays taken (5 days)
- Equals 12.1 days
When completing termination paperwork, any annual leave already taken must also be deducted. This employee had already used 6 days leave so their remaining balance is 6.1 days.
Example 2: part-time leaver
Employee leaves the Council on 6 June with 15 years’ service. They worked 20 hours per week over four days at five hours per day. They have taken 20 hours annual leave. There are five completed working months in the year.
- Full year entitlement – 20 hours times 287 hours divided by 35 hours, equals 164 hours
- Part year entitlement – 164 hours divided by 12 months times five months, equals 68.3 hours
- Less 3 days fixed public holidays remaining at five hours per day: (three days times five hours) equals 15 hours
- Equals 53.3 hours
When completing termination paperwork, any annual leave already taken to date must also be deducted from this total. As this employee had already used 20 hours leave their remaining balance is 33.3 hours